Custom AI implementation · EU-hosted · GDPR-compliant
BriefOps is a custom-built AI system that reads your meetings and memos, extracts real action items, routes them to the right teams, and follows up automatically — configured around your organisation's actual structure.
Return on investment
Adjust the sliders to match your team. BriefOps calculates the coordination overhead you are currently paying for — and how quickly the implementation cost is recovered.
Live tier comparison
Select a tier, enter any meeting type, and see exactly what your team receives. Switch tiers to compare output depth side by side.
Feature demo · Standard + Advanced
Paste or select a planning memo. BriefOps extracts structured Jira tickets — with title, type, assignee, story points, priority, and linked dependencies — ready for team-lead approval before anything is written to your board.
Input — planning memo
Output — task board
BriefOps is configured to your company's actual org chart. Tasks never go to the wrong team because the system knows your structure — not a generic template.
01
Upload an audio recording, paste a transcript, or drop in a written memo. BriefOps processes all formats without requiring a dedicated meeting bot.
02
Claude analyses the content against your company knowledge model — who owns what, which teams are blockers, and what needs to happen first.
03
Each action item lands in the right channel — Slack, Teams, email, Jira, or Asana — with owner, deadline, and cross-team context attached.
04
Progress is tracked automatically. Blockers are detected. Escalations reach the right person before deadlines are missed, not after.
Every feature is available as a custom implementation. You own the code. There are no recurring platform fees.
| Meetings | Meeting intelligence | Automatic summarisation, action item extraction, and decision logging from every meeting — regardless of whether it was recorded or written up by hand. | All tiers |
| Pre-meeting briefing | 30 minutes before each meeting, participants receive a personalised briefing with open tasks, relevant decisions, and context from past meetings. | Standard + | |
| Coordination | Team routing | Tasks are assigned based on your company's actual structure — who is responsible for what, which teams have dependencies on each other. No guesswork. | All tiers |
| Cross-team dependency detection | When IT must act before Marketing can proceed, the system knows — and flags the dependency, sends it to both teams, and tracks resolution. | Standard + | |
| Automated scheduling | Stand-ups and handoff meetings are booked by comparing real availability across team calendars. No manual coordination required. | Standard + | |
| Sprints | Sprint assistant | Converts memos and planning documents into sprint-ready tasks with story point estimates, dependency graphs, and a team-lead approval step before anything is written to Jira. | Standard + |
| Timeline estimation | Each task receives a duration estimate based on task type, team capacity, and — over time — your organisation's own historical patterns. | Standard + | |
| Workload balancer | Identifies teams or individuals who are consistently overloaded across sprints and surfaces the data before burnout becomes visible. | Advanced | |
| Knowledge | Knowledge base | Meeting summaries, decisions, sprint retrospectives, and company guidelines are stored in a searchable, permission-controlled knowledge graph. Employees query it in plain language. | Advanced |
| Document privacy tiers | Three access levels per document: full content visible to the AI, reference-only (AI knows it exists and where it is), or invisible. Sensitive files never enter the model context. | Advanced | |
| Reporting | Executive digest | A weekly summary of what is on track, what is at risk, and where management attention is needed — generated automatically from sprint and meeting data. | Advanced |
Every implementation runs on AWS Frankfurt or Google Vertex AI EU. Your data does not leave European infrastructure.
Data residency
All AI inference runs on AWS eu-central-1 (Frankfurt) or Vertex AI EU. GDPR-compliant by architecture, not by configuration.
Document privacy
Sensitive documents can be flagged reference-only or invisible. The AI navigates to them without reading their content.
Encryption
Meeting content is encrypted before leaving your infrastructure. Encryption keys remain with you, not with us.
Legal agreements
A Data Processing Agreement and Standard Contractual Clauses are prepared and ready to sign before any go-live date.
Resilience
If AWS Bedrock is unreachable, BriefOps routes to Google Vertex AI EU automatically. No meeting data is ever lost in transit.
Access control
Granular RBAC per document, per team, and per user. Works Council and Betriebsrat requirements are addressed from the start.
Feature demo · Dependency detection
Standard +Click any task to see its full dependency chain — which teams must act first, which are waiting, and where the critical path runs.
Click a node to inspect dependencies
Feature demo · Timeline estimation
Standard +Adjust team size, meeting frequency, and task complexity. BriefOps estimates sprint duration, flags the critical path, and calculates time saved versus manual coordination.
Critical path
Feature demo · Knowledge base
AdvancedThe knowledge base holds every decision, meeting summary, and guideline — searchable in plain language. Click any Meeting, Doc or Decision source tag in the results to see the storage location and open the document directly.
Output comparison
The same Q3 budget review processed at each tier. Switch between demos to see what changes.
01 — Meeting output · Q3 Budget Review
Meeting processed · Oct 12 · 43 min · 4 tasks extracted
Tasks
Delivered via
02 — Sprint planning output · Product Roadmap Memo
Memo processed · 6 sprint tasks generated · awaiting team-lead approval · critical path calculated
Sprint tasks — pending approval by Product Lead
Critical path
03 — Knowledge query · "Which vendor did we choose for the payment gateway, and why?"
Answer
Sources — 3 documents referenced
Document access
No vendor lock-in
BriefOps is not a subscription. It is a custom-built system delivered as yours — you receive the full source code, own the infrastructure, and owe nothing ongoing. No platform fees, no per-seat pricing, no dependency on any third-party service continuing to exist.
This matters especially in German-speaking markets where organisations have learned hard lessons from SaaS lock-in: price increases after adoption, data held hostage, vendors acquired and shut down. BriefOps eliminates that risk entirely.
Your infrastructure
Runs on AWS or Google Cloud in the EU. You control where the data lives and who can access it.
Your encryption keys
AES-256 encryption with keys that never leave your environment. Not ours — yours.
Your code
The complete source code is transferred to you at delivery. No black box, no hidden dependencies.
Your contracts
DPA and SCCs signed before go-live. Audit trail included. Works Council requirements addressed from day one.
BriefOps adapts to how your organisation actually works — not a generic template.
For agencies
Agencies run on meetings — client briefs, status calls, internal reviews. BriefOps turns every call into structured deliverables, routes them to the right account manager, and keeps clients informed automatically.
For product teams
Product teams lose 30–40% of sprint capacity to coordination — standups, handoffs, clarifications. BriefOps eliminates the overhead so engineers ship instead of attend meetings about meetings.
For consultancies
Consultancies lose knowledge when projects end and people move on. BriefOps builds a permanent, searchable knowledge base from every engagement — decisions, rationale, and context preserved and accessible.
Illustrative outcomes based on typical team profiles and coordination overhead patterns.
Software agency · 22 people
8 client accounts, 3 project managers
Before BriefOps, each PM spent 6–8 hours per week writing meeting notes, chasing follow-ups, and re-explaining context to developers. After implementation, that overhead dropped to under 30 minutes.
Product team · 14 engineers
2-week sprints, 4 cross-team dependencies per sprint
The team was missing sprint deadlines primarily due to undetected blockers — IT waiting on Legal, Design waiting on Product. BriefOps surfaced every dependency before the sprint started.
Management consultancy · 38 people
International team, 4 languages, 6 active engagements
New consultants were spending their first 3–4 weeks getting up to speed on client history. The knowledge base reduced that onboarding time significantly — context was immediately searchable.
Not sure where to start?
Before committing to a full implementation, a Discovery session maps your exact coordination overhead, identifies the highest-value automation opportunities, and produces a concrete recommendation — Starter, Standard, or Advanced — with a clear rationale.
The session cost is deducted from the implementation price if you proceed.
3–5 business days · Written recommendation · No obligation
Book a Discovery sessionCoordination audit
We map where your team currently loses time — which meetings produce no action, which handoffs fail, which decisions get lost.
Integration assessment
We review your existing tools — Jira, Slack, Teams, Google Workspace — and identify exactly what connects and what does not.
Tier recommendation
A written recommendation with cost, timeline, and expected ROI — specific to your team size, tool stack, and coordination patterns.
Deducted from implementation
If you proceed, the $300 is fully deducted from the implementation price. No double cost.
BriefOps processes meetings in German, English, French, and Dutch — and delivers task outputs in the language of each recipient.
Français — Concept & Sécurité
BriefOps est un système d'intelligence artificielle sur mesure qui transforme automatiquement vos réunions en tâches structurées, les attribue aux bonnes équipes et assure le suivi jusqu'à leur achèvement. Au lieu de rédiger manuellement des comptes rendus et de coordonner entre les départements, le système le fait de manière autonome — en s'appuyant sur la structure réelle de votre entreprise.
L'inférence IA s'exécute exclusivement sur AWS Francfort ou Google Vertex AI EU. Le contenu des réunions est chiffré avec AES-256 avant toute transmission. Les documents sensibles peuvent être marqués comme "Reference-only" — le système sait qu'ils existent sans en lire le contenu. Un contrat de traitement des données et des clauses contractuelles types sont signés avant chaque mise en production.
Deutsch — Konzept & Sicherheit
BriefOps ist ein maßgeschneidertes KI-System das Meetings automatisch in strukturierte Aufgaben umwandelt, diese an die richtigen Teams weiterleitet und den Fortschritt bis zum Abschluss verfolgt. Anstatt manuell Protokolle zu schreiben und zwischen Abteilungen zu koordinieren, übernimmt das System diese Arbeit vollständig — basierend auf der tatsächlichen Struktur deines Unternehmens.
Die KI-Inferenz läuft ausschließlich auf AWS Frankfurt oder Google Vertex AI EU. Meeting-Inhalte werden vor der Übertragung mit AES-256 verschlüsselt, die Schlüssel bleiben beim Kunden. Sensible Dokumente können als "Reference-only" markiert werden — das System weiß dass ein Dokument existiert, liest seinen Inhalt aber nicht. Vor jedem Go-Live werden ein Auftragsverarbeitungsvertrag und Standardvertragsklauseln unterzeichnet.
What each tier actually delivers — across every capability in the system.
| Capability | Starter | Standard | Advanced |
|---|---|---|---|
| Meeting summarisation + task extraction | Yes | Yes | Yes |
| Email delivery | Yes | Yes | Yes |
| Company knowledge model setup | Yes | Yes | Yes |
| Slack / Teams delivery | No | Yes | Yes |
| Jira / Asana integration | No | Yes | Yes |
| Calendar scheduling | No | Yes | Yes |
| Cross-team dependency detection | No | Yes | Yes |
| Sprint assistant (memo to tasks) | No | Yes | Yes |
| Story point estimation | No | Basic | History-based |
| Duration and effort estimation | No | No | Yes |
| Capacity and workload risk detection | No | No | Yes |
| Pattern-based risk from team history | No | No | Yes |
| Decision log | No | Structured | Semantic |
| Searchable knowledge base | No | No | LightRAG |
| Document privacy tiers | No | No | 3 levels |
| Proactive follow-up agent | No | No | Yes |
| Automatic escalation | No | No | Yes |
| Executive digest (weekly) | No | No | Yes |
| AES-256 encryption | No | No | Add-on included |
| Full GDPR package | DPA template | DPA template | DPA + SCCs + notice |
| Failover (AWS + Vertex AI EU) | No | Single provider | Dual provider |
| Post-launch support | No | No | 30 days |
One-time project cost. No subscriptions. No per-seat fees. You own the system and all its code.
Starter
For teams that want structure from every meeting
Fixed price · 7 business days · 1 revision
Standard — Most popular
For agile teams that need full cross-team coordination
Fixed price · 14 business days · 2 revisions
Advanced
Full platform with knowledge base and compliance
Fixed price · 25 business days · 3 revisions
Available add-ons
Send a message below. We will get back within 24 hours to assess which tier fits your team and answer any technical or compliance questions before any commitment is made.